01
Not sure what to say? Write a few notes first
During a trial of the service for a farewell gift, one participant found it harder to decide what to say than when writing a message, and felt shy about listening to their recorded voice. They suggested writing down their thoughts before recording.
If starting the recording feels difficult, jot down something you did together, a time they helped you, and one last thing you want to say. You do not have to include everything; one small moment is enough.
For example, you could adapt “When I was in my first client meeting, having you beside me to fill in the gaps really helped” to a moment you actually remember. Start with something personal to the two of you, without trying to turn it into a formal speech.
02
Thank them for something specific
Take “Thanks for everything” one step further. Mention a moment they will recognize: showing you around on your first day, making time for a question, or helping a project move forward. Do not guess why they are leaving or what they will do next.
03
For a manager or mentor
Making space for questions
Thank you for sitting down with me when I got stuck on my first project. I still hear you asking, “What do we know so far?” It helped me find a way forward, and it is something I will take into my next project.
Something you learned
I have always appreciated how you let people finish before offering an answer. It changed the way I listen at work. Thank you for setting that example and for letting me learn alongside you.
04
For a coworker
A shared challenge
Thank you for thinking things through with me during that busy stretch. Your little check-ins made a difference. Once things settle down, let’s get dinner and trade updates.
The everyday moments
Our ordinary lunch conversations were one of my favorite parts of the week. We may not be working in the same place, but I hope we will still make time for that café. Thank you for the company.
05
From the team, for a retirement or a move
A retirement wish
Thank you for everything you have contributed to this team. We will carry what we have learned from you into our work. We hope this next chapter leaves room for the things you enjoy.
A move to another team
It has meant a lot to have you on this team. I hope we still get chances to work together in your new role. Thank you for this chapter, and please keep us posted on how things are going.
06
What the organizer should explain
- Make participation optional.
- Leave out confidential projects, customer details, and personal circumstances.
- Explain whether the messages will be played at an event or sent to the recipient privately.
- Replace these example stories with things that actually happened.
